HEO Screening Committee

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HEO Screening Committee Documents Reference Guide

Please find below important information regarding the required documents for submission for the HEO Screening Committee Review and Approval procedures.

Deadline for Document Submission to Human Resources; Please submit documents to heoscreening@ccny.cuny.edu	HEO Screening Committee Meeting Date*
Monday, January 8, 2024	Tuesday, January 23, 2024
Monday, February 5, 2024	Thursday, February 22, 2024
Monday, March 4, 2024	Tuesday, March 19, 2024
Monday, April 1, 2024	Tuesday, April 16, 2024
Monday, May 6, 2024	Tuesday, May 21, 2024
Monday, June 3, 2024	Tuesday, June 25, 2024
Monday, July 8, 2024	Tuesday, July 23, 2024
Monday, August 5, 2024	Tuesday, August 20, 2024

*Please note the meetings are subject to change.

Stage 1: To fill a HEO series vacancy, please follow the steps below:

Submit to HR a Vacancy Review Board form (VRB) for review and approval
Once the VRB is approved, HR will notify the department for the next steps
Dept. submits the Recruitment Plan Approval Form and job description to the Office of Diversity and Compliance (ODC). For additional information, please visit: https://www.ccny.cuny.edu/affirmativeaction
ODC approves the recruitment plan, the department and HR are notified and HR begins the job posting process. HR will notify the hiring manager of once the posting goes lives
The Search Committee schedules the charge meeting with ODC and the committee gets access to CUNYfirst
Search Committee interviews and selects finalist and then submits the Search Certification to ODC for review and approval.
ODC notifies the hiring manager and HR of the search certification via email
The approved action must be submitted to HR for HEO Screening Committee review and approval by the deadline listed above. Late submission will be held for the next HEO screening committee meeting.

Stage 2: HEO screening Committee Review and Approval.

Stage 3: HR notifies the Department of the screening results and provide next steps.

Type of HEO Screening Actions	Notes	Required documents
Appointment from a Search	After a search is finalized and certified by the Office of Diversity and Compliance, submit the action to HR.	- Justification (sample) - Proposed salary - Current and proposed organizational charts - CUNY Applications (part 1 & part 3) - Reference Checklist
Reclassifications	Reclassification is the move to a higher title in the HEO series. For more reclassification information, please click here.	- Justification (sample) - Current and proposed job descriptions - Current & Proposed Organizational Chart - Proposed Salary - Resume - CUNY Applications (part 1 & part 3)
Substitute Appointments	Staff may be appointed temporarily to allow continuation of current operations and services and to address emergency situations. Substitute appointments may also be made to cover for individuals on certain leaves. Substitute Appointments are limited to 1 year.	- Justification - Job description - Recruitment Plan - Current & Proposed Organizational Chart - Proposed Salary - Resume - CUNY Applications (part 1 & part 3)
Position Approval for New Position	Vacancy Review Board approval (VRB) approval required before HEO Screening Review and approval.	- Justification (sample) - Job description - Recruitment Plan - Current & Proposed Organizational Chart - Proposed Salary
Merit Increase	N/A	- Justification (sample) - Job description - Current & Proposed Organizational Chart - Proposed Salary - Resume - CUNY Applications (part 1 & part 3)
Reassignment/Functional Title Change	Reassignment is a significant change in duties or responsibilities resulting in a new functional title, but no change in HEO series title.	- Justification (sample) - Job description - Current & Proposed Organizational Chart - Proposed Salary - Resume - CUNY Applications (part 1 & part 3)
Salary Assignment Differential (Self-Nomination)	Based on excellence in performance or increased responsibilities within the HEO series title.	- Justification from employee's supervisor is preferred - Job description - Current & Proposed Organizational Chart - Proposed Salary - Employee’s approved application for differential - Supporting documentation for differential (evaluations, letters of recommendation, etc.) - Resume - CUNY Applications (part 1 & part 3)