Classified Hourly Employee FAQs

College Assistants/IT Assistants are hourly employees who are paid on a bi-weekly basis.  Timesheets must be submitted in order for hourly employees to receive pay for the hours they worked.  College Assistants may enroll in direct deposit or elect to pick up their paychecks at the Bursar’s Office on the bi-weekly pay dates.

Timesheets are submitted electronically via the Central Timekeeping System at http://central.ccny.cuny.edu/staff/timesheet.  Please use your CCNY e-mail address and password to log-in and complete your timesheet.  Once processed by our payroll office, you will be paid on the next available pay date.

All classified hourly employees who are not full-time CUNY students will be required to be fingerprinted. Fingerprinting Instructions can be found here.

College Assistants are required to submit a filing fee if their appointment exceeds 240 hours. The filling fee is $15.00 if the hourly rate is below $17.81.  The filing fee is $25.00 if the hourly rate is $17.81 or more.  

To pay your filing fee go to: https://quikpayasp.com/cuny/qp/epay/index.do?dm=central_office_commerce….

Fingerprinting Fees

If you are not a CUNY full-time student, you will need to be fingerprinted. Fingerprinting Instructions can be found here.

You may contact your current campus and have them send (scan or fax) a copy of the fingerprint receipt and results to the new campus HR Office.  If you have continuously been employed by CUNY or there has been less than a year break in service, you will not have to be fingerprinted again.

Yes. CUNY does not accept fingerprints from other agencies. Fingerprinting Instructions can be found here.

Part-time employees in the title of IT Hourly and College Assistants must complete 500 hours of work within the fiscal year (7/1 – 6/30) before using accrued annual /sick leave. Once the 500-hour threshold has been met, employees may use annual/sick leave as it accrues. Note that Sick Leave not used during the fiscal year is rolled-over to the next fiscal year if the appointment is extended. Annual Leave not used within the fiscal year will be paid-out.

Please see the accruals below:

Group 1:  1 to 4 Years of Service

• Sick Leave:  For every 20 hours worked earn 1 (one) S/L hour during the fiscal year
• Annual Leave:  For every 15 hours worked earn 1 (one) A/L hour during the fiscal year

Group 2:  5 or more Years of Service

• Sick Leave:  For every 20 hours worked earn 1 (one) S/L hour during the fiscal year
• Annual Leave:  For every 11 hours worked earn 1 (one) A/L hour during the fiscal year

No.  Annual leave gets paid out at the end of every fiscal year (6/30) as long as you have worked the 500 hours minimum.

No. As hourly employees, College Assistants are paid for hours actually worked. 

College Assistants are eligible for optical, dental, prescription coverage through their union, DC37.  In order to be eligible for benefits college assistants must work a minimum of 17.5 hours on a weekly basis.  To apply for these benefits employees must complete an enrollment form.  If you wish to enroll and utilize these benefits you may be subject to agency shop fees (union dues) which currently are $15.41 bi-weekly.  Please visit dc37.net or call (212) 815-1234.

Employees may be eligible for health benefits after a 90 day waiting period.  In order to be eligible after the waiting period, you must work at least 20 hours weekly and be assigned 500 hours or more for the current fiscal year.  If you have any questions regarding benefit eligibility, please contact the Benefits team via email at benefits@ccny.cuny.edu or call 212-650-7226.

No. Some College Assistants are eligible for tuition reimbursement as through DC 37 Education Fund benefit. For more information, please go to DC37.net or call DC 37 at (212) 815-1700.