Bursar Fee Schedule

CCNY: IT Equipment Fine Schedule

Effective Date: March 2025
Applicable To: CCNY Students borrowing loaner device from the iMEDIA Reservation Desk

1. Overview

• Covers IT equipment: laptops, tablets, accessories.
• Fines apply to students borrowing from the iMEDIA Reservation Desk.
• Fines imposed for late returns, damage, loss, theft, and unauthorized modifications.

2. Fine Categories & Amounts

A. Late Return Fees

Notes:

• 14-day email notifications sent before the due date.
• 24-hour grace period before late fees apply.

B. Lost or Stolen Equipment

Theft Policy:

• On-Campus Theft: CCNY Public Safety Report required for fine adjustments.
• Off-Campus Theft: BOTH an NYPD report and a CCNY Public Safety Report required.
• Failure to file reports results in full replacement cost with no exceptions.

C. Damage Fees

D. Unauthorized Modifications

3. Appeal Process

Eligibility for Appeal

Students may appeal fines due to:

• Technical malfunctions (e.g., device failure unrelated to misuse).
• Medical or family emergencies (documentation required).
• Errors in fine processing (e.g., mistaken late return charge).

Appeal Process Timeline

1. Submit an appeal via the iMEDIA Reservation Desk within 7 days of the fine notice.
2. Provide supporting documents (e.g., receipts, emails, medical records, police reports).
3. The Appeal Review Panel (iMEDIA Desk Manager, Bursar Representative, and IT Staff) will review the case.
4. A decision will be made within 14 business days.
5. If denied, the student must pay the fine within 30 days or face a hold on their account.

4. Fine Payment

• Fines must be paid within 30 days via the Bursar's Office.
• Unpaid fines result in account holds and restricted IT access.
• Fine schedule will be posted online, at the iMEDIA Desk, and in loan agreements.

5. Automated Email Notices

Automated Email Notices

• 7 days before due date
• 1 day before due date
• On the due date
• 1st late notice (Day 1 late)
• 3rd late notice (Day 3 late)
• Final notice (Day 7 late before lockdown)

Policy Awareness

• All borrowers must sign the fine agreement before taking out equipment.
• Post clear signage at the iMEDIA Reservation Desk.
• Regular reminders in student IT newsletters and college emails.

Final Notes

This document provides clarity, enforceability, and a fair appeal process. With structured fees and clear communication, students will understand expectations while ensuring loaner equipment remains available for future borrowers.